This Regulation can be corrected, modified or improved at any time by the Organization, as well as any data, rule or apart for optimal race performance. To be registered shows the conformity of the participant with this Regulation.
REGULATION OF SHERRY SWIM
This Regulation will be strictly complied for all participants of the event denominated SHERRY SWIM in all its modalities: SHERRY SWIM Long and SHERRY SWIM Medium. Any incident not reflected in the regulation, will be resolved by the jury of the SHERRY SWIM, composed by the Sports Director of the race, a Member of the Organization, a Representative of the Runners and a Referee.
Art.1 ORGANIZATION
The race SHERRY SWIM is organized by TerraIncognita Global SL.
Art.2 RACE
The Sherry Swim is an open water swimming sports competition that will run between the city of Chiclana de la Frontera the La Barrosa beach.
The Sherry Swim will take place on Sunday, May 7 in the city of Chiclana de la Frontera, Cádiz.
The Sherry Swim consists of two distances, Sherry Swim Long with 3.8kms and Sherry Swim Medium with 1.9km.
The start and finish line is located on the La Barrosa beach, Chiclana de la Frontera.
The Sherry Swim Long will start at 11:30h and Sherry Swim Medium will start at 11:00h.
Art.3 SPORTS BEHAVIOR AND RESPECT FOR THE ENVIRONMENT
The SherrySwim is held with absolute respect for the environment.
Participants should respect the environment in which the race is realized and keep clean the environment. For these reasons the runners should eat and drink WITHOUT LEAVING ANY PACKAGE OUT OF CONTAINERS enabled for such use.
THE BREACH OF THIS ITEM will lead to the IMMEDIATE DISQUALIFICATION OF THE PARTICIPANT. This disqualification can be disabled by a simple testimony of any member of the organizing team of the race.
The Organization will not cut traffic, and participants will respect the road rules in towns and highways use and public domain.
The participants will be disqualified from the competition if showing violent aptitudes or littering in nature. To respect the crops, livestock and private property in general are obligatory.
Participants are responsible for any damages incurred as a result of this type of behavior.
It is strictly forbidden to receive outside assistance or supplies during the development of the race out of the points set forth by the organization: these points will coincide with the official refreshments.
Art.4 REGISTRATION AND PARTICIPATION
Participation is open to all those persons who formalize correctly both REGISTRATIONS as the payment stipulated for the races.
Participation in the Sherry Swim implies being over 16 years old on the day of the event.
The registration fee for the Sherry Swim will be based according to the following terms of payment: > REGISTRATIONS
The act of registering for the Sherry Swim entails the acceptance of its terms and conditions by all participants. It also implies that the participant has the adequate preparation and that he/she is aware of the hard geographical and weather conditions one may encounter throughout its course. Therefore, the participant exempts the Organizer from any liability regarding any health problems resulting from his/her participation in the Sherry Swim.
Registered participants understand that they participate in the event voluntarily and under their own responsibility. Thus, they exempt the Organizer from any liability and will not press any charges or file any liability claims against the Organizer, its collaborators, sponsors or other participants.
Art. 5 REFUND OF REGISTRATION
Once the registration is accepted, the amount paid shall not be refunded under no circumstances. Runners may add a cancellation guarantee at the time of registration.
To be admitted the cancellation must attach the medical certificate proving the medical impediment to take part on the date of the event.
Reimbursements will be made before 30 days from the date of acceptance of the application.
Once a cancellation request is accepted, the Organizer will transfer the corresponding vacant place to the candidate at the top of the waiting list on that moment.
Art.6 BIBS NUMBER
Race bibs and gift bags will be collected on Sunday 7 from 9:30h to 10:45 at the Finish Line.
Race bibs are personal and non-transferable. By default, race bibs (and gift bags) will only be given to participants who have registered for the event. Participants must show an IDENTITY CARD, PASSPORT or NIE (Foreign Identification Number) to prove their identity in order to collect their race bib. The identity document must be the same used for registration.
Each participant will be assigned a number, which will be determined randomly in all cases, except for the first numbers to be determined by the Organization.
Participants will get race bibs of different colors according to their race.
Art.7 RECOMMENDED EQUIPMENT
The organization recommends Sherry Swim participants to bring the following material to be able to take the test:
·Swimming goggles.
·Swimming cap. (the organization gives one to each participant)
·Swimsuit or triathlon jumpsuit.
The use of Neoprene will be governed by the following conditions:
Water temperature less than 14 degrees> MANDATORY
Water temperature between 14 and 22 degrees> OPTIONAL
Water temperature greater than 22 degrees> PROHIBITED
Participants over 50 may use the neoprene regardless of the water temperature.
Art.8 CHECKPOINTS, AID STATIONS AND ASSISTANCE
The itinerary of the race will be marked with buoys. The routine will be published on the official website of the race. Any change or modification in it will be made public by the same means.
Each participant must follow the entire marked route, without skipping the buoys and passing through the side so that the buoy is to the right of each swimmer.
It is totally forbidden to receive external help or supplies during the development of the test. Similarly, it is forbidden to be accompanied by other people who are not participants enrolled in the race.
There will be a refreshment in the goal that will have solid and liquid foods. Food and beverages must be consumed in the supplies.
To use the supplies will be essential to wear the bib.
Art.9 WARDROBE SERVICE
The Organization will have a wardrobe service it the Finish zone where the participants will be able to deposit their bags, not being responsible for the objects delivered in it.
The staff of the Wardrobe Service may request the participant to open their bags prior to depositing, to check the contents of the bags. Given the refusal of a runner to open a bag, the Organization may refuse to pick up the bag.
Art.10 AUTHORIZED VEHICLES
The only vehicles that will be able to follow the race, will be those credited by the Organization. It is totally forbidden to follow the participants in any type of motor vehicle or boat, having express order the Local Police remove them from the circuit. There will be a broom vehicle on the tail of the race to pick up the runners who for some reason do not want or can not continue the race, should be mounted on it or proceed with the abandonment of the race, those runners who are not in conditions to maintain the planned schedule of closure of control of the activity, following the instructions of any member of the organization.
Art.11 SAFETY AND MEDICAL ASSISTANCE
There will be several medical and safety teams coordinated with the national 112 emergency services by the central direction of the Sherry Swim, located in Sanlúcar de Barrameda.
By default, these teams will be distributed among the different aid stations so runners may ask for assistance or help in case of need.
There will be mandatory medical examinations at some points along the route, which may be random or general.
Refusal by the participant to cooperate fully or being disrespectful with the medical personnel may result in immediate disqualification.
All participants will accept the medical decisions of the physicians and medical team, whose decision will prevail over all others. The physicians and caregivers may:
-
Remove from the event any participant that they consider incapable of continuing, by invalidating their race bib number.
-
Order the evacuation of any participant who they consider being in danger.
-
If necessary, order the hospitalization of a runner.
Art.12 DROP OUT AND EVACUATION
Withdrawals must be made in the Control Points. If by accident or injury, the participant cannot reach a checkpoint they must follow the rescue procedure by contacting the organization through the Emergency Mobile Phone.
The participant wishing to drop out must inform the aid station. The supervisor will identify the participant as dropout.
Art.13 MODIFICATIONS THE ROUTE, CUT-OFF TIMES OR CANCELLATION OF THE RACE
In case of bad weather conditions or force majeure, the organizers reserve the right to suspend, neutralize or modify the time and / route of the race.
If the event is cancelled due to force majeure more than 7 days before the start date, the registration fees will be partially refunded. The amount refunded will depend on the date of the suspension and the amount that the Organizer has already spent on non-refundable costs.
If the event is cancelled for reasons beyond the Organizer’s control within 7 days before the start of the Sherry Swim, or if the event is suspended after having started, no registration fees will be refunded.
Art.14 PENALTIES AND DISQUALIFICATIONS
Race Referees present in the race as well as any member of the organization shall monitor the implementation of the Regulation and are authorized to immediately apply the following penalties or disqualifications:
DESCRIPTION OF THE FAULT PENALTY
-
Not following the race course, although NOT shortening its distance or even increasing it. > Penalty of 5 min
-
Not following the race course, shortening its distance. > Penalty of 30min. 1st warning. > Disqualification: 2nd warning.
-
Swim accompanied by someone without a race bib who displays a clear intention to help the participant. > Penalty of 30min. 1st warning. > Disqualification: 2nd warning.
-
Receiving personal assistance outside the area of aid stations. > Penalty of 15min. 1st warning. > Disqualification: 2nd warning.
-
Littering or any behavior that may harm the natural environment. > Disqualification.
-
No assistance to a person in danger (injury, great exhaustion, hypothermia . > Disqualification and ban from entering any future events.
-
Skipping a checkpoint. > Disqualification.
-
Not having the mandatory equipment or refusal to cooperate during an inspection of equipment or refusal to undergo a medical examination. > Disqualification.
-
Using a means of transport. > Disqualification and ban from entering any future events.
-
Transferring the race bib or chip to another person to run in place of the registered runner during part or the totality of the event; and/or providing false information to the Organizers. > Disqualification and ban from entering any future events.
-
Dropping out without immediately notifying the Organizer. > Disqualification and ban from entering any future events.
-
Not carry the bib number in front of the clothing and visibly. > Warning+ Disqualification.
-
Invest more time than the organization establishes to complete the race as well as exceed the maximum split times established by stretch. > Disqualification.
Art.15 CATEGORIES, CLASSIFICATIONS AND TROPHIES
The established categories of the Sherry Swim Long are the following:
• ABSOLUTE MALE (18 years and older)
• ABSOLUTE FEMALE (18 years and older)
• PROMISE MALE (18 to 23 years reached during the reference year)
• PROMISE FEMALE (18 to 23 years reached during the reference year)
• SENIOR MALE (24 to 39 years reached during the reference year)
• SENIOR FEMALE (24 to 39 years reached during the reference year)
• VETERANS MALE (40 to 50 years reached during the reference year)
• VETERANS FEMALE (40 to 50 years reached during the reference year)
• MÁSTER MALE (51 years and older)
• MÁSTER FEMALE (51 years and older)
• CLUBS
The established categories of the Sherry Swim Medium are the following:
• ABSOLUTE MALE (16 years and older)
• ABSOLUTE FEMALE (16 years and older)
• PROMISE MALE (16 to 23 years reached during the reference year)
• PROMISE FEMALE (16 to 23 years reached during the reference year)
• SENIOR MALE (24 to 39 years reached during the reference year)
• SENIOR FEMALE (24 to 39 years reached during the reference year)
• VETERANS MALE (40 to 50 years reached during the reference year)
• VETERANS FEMALE (40 to 50 years reached during the reference year)
• MÁSTER MALE (51 years and older)
• MÁSTER FEMALE (51 years and older)
• CLUBS
The top three finishers of Absolute Category will receive a trophy and the first of each subcategory will receive a trophy. Is necessary the participation of at least five athletes in each category to opt for trophy. If this requirement is not met, only the winner of the category will have trophy.
The first federated club qualified will be awarded a trophy. The time for the top 3 runners from each club will be added to obtain the total time. In case of a tie between several clubs, the time of the first 4 runners will be added and so on until break the tie.
Lack of attendance to the awards ceremony entails renouncing to the corresponding trophy and cash prize. Any delegation to another person for the collection of trophies and awards shall be known and authorized by the Organization at least 3 hours before delivery.
Art.16 IMAGE RIGHTS
Accepting the present regulations mandatorily involves that the participant authorizes TerraIncognita Global SL to take photographs and filming their participation in Sherry Swim.
In addition, the participant consents the publication, commercial and advertising exploitation of the images taken during Sherry Swim -including those images in which the participant is clearly identifiable- without any right of economical compensation for the participant. Images will not be used for any other purposes than those stated before.
TerraIncognita Global SL owns all image rights of the event in exclusive. Any media or advertising projects must have the consent of TerraIncognica Global SL.
Art.17 DATA PROTECTION
In accordance with the provisions of the Organic Law 15/1999 of December 13th on Personal Data Protection, the participant’s personal data will be included in a folder named “Sport Events” owned by TerraIncognita Global SL. The data will be used for the management, organization, realization and communication of sport events, publication of results and ensuring the safety of participants. The data will be used by the organizing entity TerraIncognita Sport SL.
Participants are responsible of the veracity and accuracy of the data provided and they may exercise their rights to access, rectify, cancel or oppose their personal data in accordance with the Organic Law 15/1999 December 13th.
To do so, participants may contact TerraIncognita Global SL on www.terraincognita.group